PowerPoint 2019 Practical Guide
ЁЯСЛ Before You Start
Open Microsoft PowerPoint 2019 .
Create a Blank Presentation .
Read each exercise carefully and do the same activity on your computer.
You will learn how to insert Shapes, Objects, Pictures, SmartArt,
Charts, Audio and Video. Finally, you will learn how to print slides.
ЁЯФ╖ Exercise 1 – Insert Shapes
What are you going to do?
You are going to insert shapes and add text inside them.
Insert → Shapes
ЁЯСА Look at PowerPoint
At the top of PowerPoint, click the
Insert tab.
Find the Shapes button and click it.
Step 1:
Click Insert .
Step 2:
Click Shapes .
Step 3:
Choose a Rectangle .
Step 4:
Click and drag your mouse on the slide to draw the rectangle.
Step 5:
Type MY SCHOOL inside the rectangle.
Step 6:
Insert a Circle .
Step 7:
Insert an Arrow .
Step 8:
Select a shape and use
Shape Format → Shape Fill
to change its colour.
ЁЯОп Your Practical Task
Insert:
1 Rectangle
1 Circle
1 Arrow
Add text inside the shapes and give them different colours.
ЁЯУД Exercise 2 – Insert an Object
What are you going to do?
You are going to insert another Microsoft Office object into PowerPoint.
Insert → Object
Step 1:
Create a New Slide .
Step 2:
Click Insert .
Step 3:
Click Object .
Step 4:
Select Create New .
Step 5:
Choose Microsoft Excel Worksheet .
Step 6:
Click OK .
Step 7:
Enter some numbers or words in the worksheet.
Step 8:
Click outside the object to return to PowerPoint.
ЁЯОп Your Practical Task
Insert a Microsoft Excel Worksheet
as an object in your PowerPoint slide.
ЁЯЦ╝️ Exercise 3 – Insert a Picture
First, download the practice picture.
Insert → Pictures → This Device
Step 1:
Download the picture using the button above.
Step 2:
Create a New Slide .
Step 3:
Click Insert .
Step 4:
Click Pictures .
Step 5:
Select This Device .
Step 6:
Find the picture you downloaded.
Step 7:
Select the picture and click Insert .
Step 8:
Resize the picture using the corner handles.
Step 9:
Use Picture Format → Crop
and crop a small part of the picture.
ЁЯОп Your Practical Task
Insert the downloaded picture.
Resize it and crop it.
ЁЯФД Exercise 4 – Insert SmartArt
What are you going to do?
Create a simple process diagram.
Insert → SmartArt → Process
Step 1:
Create a New Slide .
Step 2:
Click Insert .
Step 3:
Click SmartArt .
Step 4:
Select Process .
Step 5:
Choose a simple Process design.
Step 6:
Click OK .
Step 7:
Enter these three words:
INPUT → PROCESS → OUTPUT
Step 8:
Use SmartArt Design to change the style or colour.
ЁЯОп Your Practical Task
Create this SmartArt:
INPUT → PROCESS → OUTPUT
ЁЯУК Exercise 5 – Insert a Chart
What are you going to do?
Create a chart showing student marks.
Insert → Chart → Column
Step 1:
Create a New Slide .
Step 2:
Click Insert → Chart .
Step 3:
Choose Column .
Step 4:
Click OK .
Enter the following data:
Subject
Marks
ICT
80
English
65
Science
75
Mathematics
90
Step 5:
Close the data window after entering the marks.
Step 6:
Change the chart title to
Student Marks .
ЁЯОп Your Practical Task
Create a Column Chart using the given marks.
Chart title:
Student Marks
ЁЯФК Exercise 6 – Insert Audio
First, download the audio file.
Insert → Audio → Audio on My PC
Step 1:
Download the audio file.
Step 2:
Create a New Slide .
Step 3:
Click Insert .
Step 4:
Click Audio .
Step 5:
Choose Audio on My PC .
Step 6:
Find the downloaded audio file.
Step 7:
Select it and click Insert .
Step 8:
Click the Play button and listen to the audio.
ЁЯОп Your Practical Task
Insert the downloaded audio into your slide and play it.
ЁЯОм Exercise 7 – Insert Video
First, download the practice video.
Insert → Video → Video on My PC
Step 1:
Download the video.
Step 2:
Create a New Slide .
Step 3:
Click Insert .
Step 4:
Click Video .
Step 5:
Choose Video on My PC .
Step 6:
Find the downloaded video.
Step 7:
Select the video and click Insert .
Step 8:
Resize the video so it fits nicely on the slide.
Step 9:
Play the video.
ЁЯОп Your Practical Task
Insert the downloaded video, resize it and play it.
ЁЯЦи️ Exercise 8 – Print Slides
What are you going to do?
Learn how to print your PowerPoint slides as handouts.
File → Print
Step 1:
Click File .
Step 2:
Click Print .
Step 3:
Find Full Page Slides under Settings.
Step 4:
Click Full Page Slides .
Step 5:
Find the Handouts section.
Step 6:
Select 3 Slides .
Step 7:
Look at the Print Preview .
⚠️ Important:
Do not click the final Print button unless your teacher asks you to print.
ЁЯОп Your Practical Task
Open Print Preview and display your presentation as:
Handouts – 3 Slides per Page
ЁЯПЖ Practical Completed!
Now your PowerPoint presentation should contain:
ЁЯФ╖ Shapes
ЁЯУД Object
ЁЯЦ╝️ Picture
ЁЯФД SmartArt
ЁЯУК Chart
ЁЯФК Audio
ЁЯОм Video
ЁЯТ╛ Save Your Work
Click:
File → Save As
Save the presentation using your name.
Example:
PowerPoint Practical - Ahmed.pptx
PowerPoint 2019 – Student Practical Guide
